Description :

Job Location: Delhi

Experience: 3-6 years

Job description

• Total 5 to 7 years of administrative experience
• Minimum 2 years of experience as an executive assistant for a senior level individual

Competencies

• Experience of handling multiple stakeholders
• Excellent written and verbal communication skills
• Strong organizational skills with impeccable multi-tasking abilities
• Exceptional interpersonal skills
• Proficient in MS Excel and Power point
• Friendly and professional demeanor
• Ability to work in a high-stakes high pressure environment

Key Roles and Responsibilities

• Support the manager in all administrative functions. Screen and manage communications into and out of the office
• Schedule appointments/itineraries, co-ordinate meetings, prepare agendas, take and circulate minutes and ensure follow ups are conducted as necessary
• Co-ordinate with the travel desk to arrange travel, accommodation, travel insurance and other logistical support as when required
• Facilitate manager in expenses claim process Coordinate and get the international roaming plans activated in line with the travel plans
• Update travel requests approval status in TE portal, with consent of manager
• Ensure all correspondence and relevant documents are produced in a timely and accurate manner
• Work closely with the SPOC (Internal) of various business conferences to capture the details of conferences and requirements for CEO s office
• Coordinate with business HR SPOCs and business leaders to finalize dates for quarterly town halls
• Maintain email Distribution List (DL) for the specific groups of review meetings and get the members added/removed as per the inputs received from DL owners, as needed
• Handle any other task or assignment arising in the daily course of work
• Uphold a strict level of confidentiality.