Description :

Title - IT Procurement Specialist

Exp = 3 - 8 years

Location - Delhi 

Job Summary: The IT Procurement Specialist is responsible for managing the procurement process for information technology goods and services within an organization. This role involves sourcing vendors, negotiating contracts, and ensuring timely delivery of IT products and services while adhering to budgetary constraints and quality standards. The IT Procurement Specialist collaborates with internal stakeholders to understand their technology needs and strategically procure solutions that support the organization's objectives.

Responsibilities:

Vendor Management: Identify and evaluate vendors for IT products and services. Establish and maintain relationships with suppliers, negotiating contracts, and terms to secure favorable pricing, quality, and delivery terms.

Requirements Gathering: Collaborate with internal stakeholders, such as IT departments and business units, to understand their technology requirements. Translate these requirements into procurement strategies and specifications for goods and services.

Sourcing: Conduct market research to identify potential vendors and solutions that meet the organization's IT needs. Solicit bids, proposals, and quotations from vendors, evaluating them based on cost, quality, reliability, and other criteria.

Contract Negotiation: Negotiate contracts, service level agreements (SLAs), and terms with vendors to ensure favorable pricing, terms, and conditions. Review legal and contractual documents to mitigate risks and protect the organization's interests.

Purchase Order Processing: Generate purchase orders for approved IT purchases, ensuring accuracy and compliance with procurement policies and procedures. Coordinate with finance and accounting departments for invoice processing and payment reconciliation.

Inventory Management: Maintain accurate records of IT assets, including hardware, software licenses, and subscriptions. Track inventory levels, expiration dates, and warranties to optimize asset utilization and minimize unnecessary expenses.

Compliance: Ensure compliance with regulatory requirements, industry standards, and internal policies related to IT procurement. Stay informed about relevant regulations, licensing agreements, and best practices in IT procurement.

Cost Optimization: Identify opportunities for cost savings and efficiency improvements in IT procurement processes. Implement strategies to streamline procurement workflows, consolidate vendor relationships, and negotiate volume discounts.

Supplier Performance Monitoring: Monitor vendor performance against contractual obligations and SLAs. Address issues related to product quality, delivery delays, or service disruptions in a timely manner to minimize business impact.

Risk Management: Identify and mitigate risks associated with IT procurement, such as vendor reliability, supply chain disruptions, and cybersecurity threats. Develop contingency plans and alternative sourcing strategies to mitigate potential risks.